Reservation guidelines

*Only student organization signatories can book meeting and event venues at UCLA.

1. 1. Booking with ASUCLA

   Go to ASUCLA Event Office in Ackerman Union on A-Level. Check in at the Student Union Information window, adjacent to the A-Level elevators and the Post Office Express.
   All meeting rooms with ASUCLA HAVE to be booked 2 WEEKS PRIOR.
   All Events with ASUCLA HAVE to be booked 3+ WEEKS PRIOR.
   All events in the ASUCLA Event Office can apply for ASUCLA Event Fund.
   Phone: 310-206-0832
   E-mail: reserv@asucla.ucla.edu

   Places you can book

   • Kerckhoff Hall:
     • Grand Salon
     • Coffeehouse Patio
     • State Rooms
     • 1st Floor Meeting Room
   • Ackerman Union:
     • Grand Ballroom
     • Bruin Reception Room
     • Viewpoint Conference Room
     • 2nd and 3rd floor Meeting Rooms

   Link to room capacities.
   Link to room prices.

2. 2. Booking with UCLA Event Office

   Located at 168 Kerckhoff Hall. Phone: 310-825-8989
   Website: https://events.ucla.edu/

   Places you can book:

   • Classrooms on Campus
     The maximum allotted times are:
     
     • Week 0-Week 2, maximum of 2 hours per week
     • Week 3 onwards, maximum of 4 hours per week
     One room per week
     Must book at least 1 week in advance at the Events Office.
   • Court of Science
   • Royce Hall
   • Music Halls and Theatres

3. 3. Booking with Recreation center

   Click here to request a web user account allowing 2 business days for activation. MEETINGS require 5 business days and EVENTS require 10 business days advance notice.
   Website: http://reserve.recreation.ucla.edu/
   Phone: 310-825-3588
   email: reserve@recreation.ucla.edu

   Places you can book:

   • Pauley Pavilion (3 Pavilion Clubs & South Plaza)
   • Student Activities Center(5 Conference Rooms & 3 Gym Courts)
   • Sunset Canyon Recreation Center (Amphitheatre; 10 Picnic Areas; Pritzker Plaza; Buenos Aires Room; Challenge Course; Mesa Lawn; Mesa Room; Santa Fe Room)

4. 4. Kerckhoff Art Gallery

   Booking with USAC CAC for events and wall space.
   Click here for guidelines.
   311 Kerckhoff Hall
   Phone: 310-825-6564
   Email: reservations@culturalaffairsla.com

5. 5. Bruin Plaza

   • a. Speak to your SOLE Advisor first.
   • b. After approval from Event office and your Sole Advisor, go to ASUCLA Event Office for your event diagram and details.
   • c. You can get two tables and four chairs for free from ASUCLA Events office.
   • d. Take your diagram to the Fire Marshals to approve.
   • e. On the day of the event, take your ID to a-level Ackerman to get your chairs/tables.

   Link to room capacities.
   Link to room prices.

6. 6. Booking places on the hill

   Reserve rooms here.

   Places you can book

   • De Neve Meeting Rooms
   • Hedrick Movement Studio
   • Carnesale Commons, Palisades Room, Malibu Room, etc.